Setting up your studio

After registration, it is time to configure your studio. These basic settings are important because they are used throughout the platform.

General Settings

Navigate to Settings → General to adjust the basic details of your studio.

Studio Information

Upload a logo

1. Click on the logo field
2. Select an image file (PNG or JPG, max. 2 MB)
3. The logo will be cropped automatically
4. Save your changes

Tip: Use a square logo for the best display result.

Booking Settings

Under Settings → Bookings you configure how bookings work.

Booking window

The booking window determines how far in advance customers can book.

• Enabled: When active, customers can only book up to X days/weeks in advance
• Time period: Choose from 1 day to 12 months
• Example: "2 weeks" means customers only see courses within the next 14 days

Booking cutoff

The booking cutoff prevents last-minute bookings.

• Enabled: Bookings are blocked X hours/days before the course starts
• Time period: Typically 2-24 hours
• Example: "2 hours" means no booking is possible within 2 hours of the course start

Credit expiry mode

Choose how credits expire on their expiry date:

• End of day: Credits are valid until 23:59
• Exact time: Credits expire at the exact time of purchase

Email Settings

Under Settings → Email Templates you customize the automatic emails.

Available templates

Editing a template

1. Click on a template
2. Edit the subject and content
3. Use placeholders like {name}, {kurs}, {datum}
4. Preview the result
5. Save

Branding

Customize the appearance under Settings → General.

Theme colors

Bookicorn automatically adapts to your logo. You can also choose:

• Light mode: Bright design (default)
• Dark mode: Dark design

Instructor label

Choose how trainers are referred to in your studio:

• Trainer
• Instructor
• Teacher

This label appears everywhere in the interface.

Locations & Rooms

Before creating courses, set up at least one location.

Create a location

1. Go to Locations
2. Click New location
3. Fill in:
   • Name (e.g. "Main studio")
   • Address
   • Description (optional)
   • Opening hours (optional)
4. Save

Add a room

1. Open a location
2. Click Add room
3. Fill in:
   • Name (e.g. "Yoga room 1")
   • Capacity (max. participants)
   • Room type (Training, Yoga, Meditation, etc.)
4. Save

Next Steps

Your studio is set up. Next:

1. Create your first course →
2. Create credit packages →
3. Add trainers →