Revenue share for self-employed trainers
If a self-employed trainer runs an offering at your studio, Bookicorn can forward their share of every online payment to them automatically. The customer pays as usual, the trainer receives their percentage directly in their own Stripe account, and the rest stays with you. For this, you need the Trainer Payouts addon.
How the split works
When a customer pays for an offering via Stripe, the payment goes to your Stripe account. The trainer's share is split off and transferred to the trainer's Stripe account.
Example with a share of 80 percent: the customer pays €50. The trainer receives €40, your studio keeps €10. The Stripe fee is charged to your Stripe account.
The transfer to the trainer starts as soon as Stripe has credited the share from the payment to Bookicorn. Depending on the payment option, this usually takes a few days, and longer with Klarna or SEPA Direct Debit. Bookicorn checks this every hour and then transfers the share automatically.
Requirements for the automatic share
The share is only paid if all of the following apply:
- The trainer is entered as the lead in the offering.
- Pay out the share automatically is switched on for the trainer and a Trainer share greater than 0 is entered.
- The trainer has connected a Stripe account and completed the setup at Stripe.
- The trainer has an active invoice issuer of their own.
- In the offering, no fixed invoice issuer of your studio is selected under Accounting.
- The customer pays online via Stripe.
If any of these points is missing, the whole payment stays with your studio.
Set the share for the trainer
- Open Manager → Trainer (the menu item carries your term for trainers) and tap the trainer.
- Open the Finances & Earnings section.
- Under Earnings model, choose Credit share.
- Switch on Pay out the share automatically.
- Enter the percentage under Trainer share. Below it, the Manager shows with an example what the trainer and what your studio receives.
- Connect the trainer's Stripe account: Create new Stripe account or Connect existing account. If the setup has been started, continue with Continue setup.
- Tap Save.
With Pay out the share automatically, the trainer counts as self-employed. If the switch is off, they count as employed, and you pay them out yourself.
A different share for a single offering
For a single offering, you can deviate from the trainer's default:
- Open the offering and tap Edit.
- Open the Accounting section.
- Enter the percentage under Trainer share for this Offering (%). Leaving it empty means: the trainer's default share applies.
The field only appears if a self-employed trainer is entered as the lead and the offering has a price.
Where the automatic share doesn't apply
- PayPal: PayPal can't split off the share. That's why Bookicorn doesn't offer PayPal for offerings with a self-employed trainer with a share.
- Payment on site and bank transfer: the money doesn't run through Bookicorn.
- Bookings with credits: when the prepaid card is bought, the money goes to your studio. Bookicorn calculates the trainer's earnings from credit bookings, but you have to pay them out yourself. See Trainer earnings.
Invoices with self-employed trainers
If a self-employed trainer has an active invoice issuer of their own, they issue the invoices for their offerings in their own name. How to create the invoice issuer for a trainer is explained under Self-employed trainers with their own invoices.
Refunds and recoveries
If a booking paid online is refunded, Bookicorn takes the trainer's share back. If the share has already been paid out to the trainer and there's currently no balance in their Stripe account, the amount appears in the trainer profile under Open recoveries. Bookicorn tries again as soon as there's a balance in the trainer's Stripe account again. Until then, your studio covers the amount.
Where you see the trainer payouts
Under Manager → Transactions in the Analysis tab, the Net Overview This Month deducts the trainer payouts from your revenue.
Frequently asked questions
Does the trainer need their own Stripe account? Yes. Without a connected and fully set up Stripe account, the whole payment stays with you.
Does the share work with PayPal too? No. For offerings with a self-employed trainer with a share, Bookicorn doesn't offer PayPal at all.
Why didn't my trainer receive a share? Check the requirements above, especially the Stripe status and the trainer's own invoice issuer. And check whether the customer really paid via Stripe.
Who pays the Stripe fee? Your studio. The trainer receives their percentage of the full payment amount.