Trainer earnings
You set what a trainer earns in the trainer profile. For this, you need the Trainer Payouts addon. Trainers with their own login see their earnings in the Manager under My Finances.
Set a trainer's earnings
- Open Manager → Trainer (the menu item uses your term for trainers) and tap the trainer.
- Open the Finances & Earnings section.
- Choose the Earnings model:
- Credit share: a percentage of the credit value per booking
- Hourly rate: a fixed amount per hour
- Flat rate per session: a fixed amount per session, regardless of its length
- Enter the value: for the credit share the Percentage (%), for the hourly rate the Hourly rate, for the flat rate the Flat rate per session.
- Optional: Notes (optional) about the agreement.
- Tap Save.
You can also make these settings when adding a trainer.
When earnings are calculated
Under My Finances, Bookicorn calculates a trainer's earnings from bookings paid with credits:
Earnings = credits used × value per credit × the trainer's share
The value per credit comes from the prepaid card the credits were deducted from. The share is the percentage stored for the trainer. Bookings that weren't paid with credits appear in the list with 0.
You record the hourly rate and the flat rate in the trainer profile as an agreement. The Manager currently doesn't show any calculation based on them.
What trainers see under My Finances
Trainers with their own login find the My Finances item under Finances in the Manager. Administrators don't see this item. They have Transactions instead.
My Finances shows one month at a time. With the arrows, the trainer moves to the previous or next month, up to two years back.
- At the top are the month's Earnings and Bookings, plus the average value per credit and their own share.
- Below, each booking is listed with the customer, date and the amount under You receive.
- With Export CSV, the trainer downloads the overview.
What counts are confirmed bookings on the trainer's sessions that were booked in the selected month.
How trainers get their money
- Employed trainers receive their pay from your studio, for example as salary, fee or in cash. Bookicorn doesn't transfer anything.
- Self-employed trainers with a credit share automatically receive their share of online payments via Stripe to their Stripe account. You pay out their earnings from bookings with credits yourself.
How the automatic split works is explained in Revenue share for self-employed trainers.
The Payouts page for trainers
Trainers find the status of their payout under Personal → Payouts:
- Employed trainers see "You are an employee" with a note that their pay runs through your studio.
- Depending on your studio's setting, self-employed trainers see either the Manual payout note, saying that your studio transfers their pay, or the status of their Stripe account: Connected, Setup pending or Not connected.
You can always connect a self-employed trainer's Stripe account yourself in the trainer profile under Finances & Earnings.
Whether a trainer is employed or self-employed is set in the trainer profile with the Pay out the share automatically switch.
Frequently asked questions
Where does a trainer see what they earn? Under My Finances. For this, the trainer needs their own login to the Manager.
Why does a booking show 0 under "You receive"? The booking wasn't paid with credits. My Finances calculates earnings from credit bookings.
Can I pay trainers via Bookicorn? Only self-employed trainers' share of online payments via Stripe is paid automatically. You pay out everything else yourself.
Where do I see as a studio what I've paid out to trainers? Under Manager → Transactions in the Analysis tab, in the month's net overview.