All Bookicorn features at a glance

Class and appointment scheduling

Single sessions, recurring series and appointments in one system, plus session blocks and rentals as add-ons. With the same payment methods and booking rules.

Block courses

Sell a fixed series of sessions as a package: one booking, one payment, every session booked. With several blocks per offering and late entry.

Resources and reservations

Let clients reserve cabins, courts, equipment, animals and rental items online: with units, pricing rules, deposits and a calendar per resource.

Bookings

Everything around a single booking, from booking at the front desk to the waitlist.

11 features

Guest Booking

Clients book without an account or login, name and email are enough. Allow it per offering or switch your whole studio to guest-only booking.

Group Booking

Your clients book for several people in one go or for someone else. You decide whether companions cost extra.

Waitlist

When a session is full, clients join the waitlist and move up automatically as soon as someone cancels. With a payment deadline or booked right away.

Digital attendance

Clients check themselves into the session by QR code or location. You see in the Manager who is there and check in exceptions by hand.

Rebooking

Clients and your team move a booking to another session without canceling and booking again. The payment moves along, and the waitlist moves up.

Booking rules and cancellation policy

Set the booking window, booking cutoff, cancellation deadline and payment methods for each offering. Bookicorn applies them to every booking.

Manual bookings and walk-ins

Your team books members and new guests in themselves, with payment method, price and a warning before a session gets overbooked.

Cancel and reschedule sessions

Cancel sessions or whole series with a reason, or reschedule them. Bookings, refunds and emails to your clients run automatically.

Attendance tracking

A participant list for every session, as a PDF to check off at the door or as a CSV for spreadsheets. Check off digitally with the Digital Attendance add-on.

Booking approval

You decide per offering: bookings are confirmed right away or come in as requests you approve. With a deadline and reminder so none get left behind.

Available spots display

Your clients see how many spots are left for every session, on the booking page and in the client app. Sessions filling up or full are clearly marked.

Calendar and scheduling

Your class schedule, your views and the connection to your own calendar.

6 features

Online classes

Switch an offering to online, choose Zoom, Teams, Meet or Webex and add the link. Your clients get it with their booking.

Class schedule views

Show your sessions as a weekly calendar, daily schedule, session list or offering tiles. Clients filter by category, instructor, time of day and location.

Designing offerings

Give every offering a description, cover image, gallery, color, categories, difficulty level and notes. With its own address, link and QR code.

Calendar overview

All your studio's sessions as week, month, day or list, with occupancy, instructor and room. Plus filters and the open hours for appointments.

Calendar Synchronization

Your sessions automatically in Google or iCloud Calendar, with occupancy and participants. Management sees every session, each instructor their own.

Availability profiles

Set once when you can be booked: hours per weekday, individual open days and closed periods for vacations or holidays.

Clients

Client data, the client portal and the notes from your sessions.

4 features

Adding clients

Add clients yourself in the Manager and invite them by email, or let them sign up when booking. Everyone ends up in your client list.

Client management

A client list with search and filters, client records with bookings, credits, notes and invoices, plus CSV export and GDPR-compliant removal.

Documentation

Notes on every session right from the session and a private storage for intake forms, consents and contracts. Only your team sees them.

Client portal

Your studio's client portal: book and cancel sessions, buy credits, manage subscriptions, download invoices. In the browser and in the client app.

Communication

Emails, reminders and messages that go out on their own.

3 features

Email automation

Booking confirmation, reminder, cancellation, waitlist and payment: Bookicorn sends the emails automatically, in your studio's design and the client's language.

Messages and chat

Direct messages and group chats with clients and team in the Manager. Your clients reply in the client portal or the client app and get a notification.

Notifications and reminders

Reminders before the session, push in the client app, notifications in the Manager and emails about new bookings. You decide who hears about what.

Payments

How you get paid: credits, subscriptions, online payment and invoices.

11 features

Class packs

Sell 10-class packs and other class packs online. Bookicorn deducts credits with every booking and shows your clients their balance.

Credit Subscriptions

Sell credits as a subscription: your clients pay monthly or yearly through Stripe or PayPal, and new credits arrive automatically with every payment.

Online payments with Stripe

Your clients pay online when booking by card, Apple Pay, Google Pay, Klarna and more. The money goes directly to you through Stripe, with no commission.

No commission

Bookicorn takes 0% commission on bookings, class packs and subscriptions. The money goes directly to you, and only the payment provider's fees apply.

Refunds

When you cancel a booking, Bookicorn refunds online payments automatically through Stripe or PayPal and returns credits. Cash payments become a reminder.

Payment reminders

If a bank transfer is still pending, you send your client a payment reminder with all payment details in one tap. Bookicorn keeps count.

Transaction overview

All your studio's payments in one list: with status, payment reminders, Stripe fees and payout status.

Invoicing system

Automatic invoices and cancellation invoices for bookings, credit and gift card purchases, with ZUGFeRD PDF and a copy to your accounting.

DATEV Export

A month's invoices and cancellation invoices as a CSV in the DATEV posting batch format, with your accounts, ready to hand to your German tax advisor.

Revenue and statistics

Revenue and occupancy on the dashboard compared to the previous period, plus net, revenue sources and key figures per offering and per client.

Subsidized offerings

Internal class packs for sponsored clients, a billing note per offering and a block that explains the funding programs on your booking page.

Team

Access, permissions and pay for your team.

3 features

Staff management

All your instructors with profile, qualifications and sessions in one place. Assign them to offerings, plan substitutes and keep internal notes.

Trainer Portal

Their own login for every instructor in the Manager, with a role and individually adjustable permissions for menus, actions and client data.

Pay add-on

Trainer Payouts

Self-employed instructors get their share automatically through Stripe with every online payment. For employees, you record an hourly rate or flat fee.

Organization

Rooms, locations and how they are booked.

3 features

Room management

Create rooms per location with capacity, size and amenities, and assign them to your offerings and individual sessions.

Location management

Several locations in one account: each with address, map pin and its own rooms, visible on the booking page and in the client app.

Occupancy Management

Double-booking warnings for rooms and instructors, blocked days for rooms and locations, maintenance per room and only free room times for appointments.

Marketing and reviews

Win new clients and show what others say.

6 features

Trial Offers

Free or discounted trial packs that clients redeem online, with a redemption limit per person.

Gift cards

Sell gift cards online, send them as a PDF by email and redeem them at booking. Plus discount codes and code batches for partners.

Invitation campaigns

Invite new clients by email with a personal link and see per campaign who clicked and signed up.

Reviews

Your clients review your studio with stars and text. You approve every review before it appears on your booking page.

Review management

All client reviews in the Manager: approve, decline or delete, with the star average and the person's bookings in view.

Review widget

Star average and approved client reviews on your booking page, as cards, a carousel or a quote, and with an add-on on your website too.

Booking page and design

Your own page: layout, design, wording and domain.

8 features

Studio profile page

Your public studio page with sessions, prices, team, reviews and FAQ, bookable right there and with its own sitemap for Google.

Offering page

Every offering gets its own page with its own link: description, sessions with open spots, price, instructor, location and gallery, bookable right there.

Visibility control

You decide when your booking page goes live: set it up in peace and look at it with a test link, then open it to everyone and Google with one switch.

Pay add-on

Custom domain

Your booking page at your own address like book.yourstudio.com instead of bookicorn.net, with redirects, https and links in all emails.

Website Integration

Embed your class schedule, upcoming sessions, prices and team as a widget in your existing website, with a code snippet for WordPress, Wix and more.

Custom terminology

Call your studio a practice or school, your team coaches or teachers and your class pack a stamp card: Bookicorn uses your terms everywhere.

Themes and branding

Design templates, your own colors, fonts, logo and favicon: your booking page, website widget and emails in your studio's look.

Booking website builder

Build your booking page from almost 30 blocks in the builder, in rows with up to four columns, with a preview for desktop, tablet and phone.

Security and usability

Data protection, your own terms and conditions, and a system that works everywhere.

5 features

GDPR and data protection

Servers in Frankfurt, a data processing agreement at sign-up, account deletion by clients and legal pages on your booking page. In every plan.

Custom Terms

Add your own terms and conditions in the Manager. Your clients accept them when booking, buying credits and subscribing, instead of Bookicorn's terms.

On every device

Booking page, client portal and Manager adapt to every screen. The Manager and client app are also available for Android.

Dark mode

The Manager, client app and booking page come in light and dark. All three follow the device, and anyone who wants to can switch themselves.

Seven languages

Booking page, client app, Manager and emails in 7 languages: German, English, Spanish, French, Italian, Dutch and Polish.