Occupancy Management
The Occupancy Management addon helps you plan rooms and trainers without overlaps: the Manager points out double bookings, you block locations and rooms and see the utilization. You find both on the Blockings & utilization page (app.bookicorn.net/raumplan) with the tabs Blockings and Utilization. You activate the addon in the Addon Store (app.bookicorn.net/addon-store).
Note on double bookings
With the addon, the Manager checks when you create a single session and when you edit a session whether something already exists at the same time. Possible notes:
- Room already booked
- Trainer already scheduled
- Location already in use
- Buffer time too short
If the session falls within a blocking, the Manager shows this in red. You can still save in all cases, the notes don't prevent anything. There is no such check when you create a series.
For offerings with free time selection, the addon also blocks the room: if a time of another offering with free time selection is already booked in the same room, it is not offered again. See Free time selection.
Blockings
You manage blockings on the Blockings & utilization page in the Blockings tab. The same sheet also opens on a room and on a resource via Add block.
- Tap Add blocking.
- Under What are you blocking? choose Free time selection, Entire location, Room or Resource, then the availability profile, location, room or resource. Free time selection blocks all offerings with free time selection that use this profile.
- Choose the Reason: Holiday, Maintenance or Other. A Note (optional) records what it is about, for example "Farrier" or "Company holidays".
- Choose Date range with From and To or Recurring for weekdays with Start time and End time, and save. For a Date range, All day is switched on. If you switch it off, you also enter Start time and End time for From and To, for example for a single appointment from 15:00 to 16:05.
Free time selection needs no add-on, the page is then simply called Blockings. Blockings of locations and rooms belong to Occupancy Management, blockings of resources to the Resources addon. Without the matching addon, the choice is visible in the sheet but locked.
What a blocking does
- Free time selection and resources: no times are offered during the blocked time. A fully blocked day counts as closed. With fixed start times only the slot that overlaps the blocking is removed, the other start times stay.
- Sessions with fixed times: they are not cancelled and remain bookable. When you create or edit a session within a blocking, the Manager only shows a note.
- Calendar: shows the blockings.
If a fixed session can't take place because of a blocking, cancel it yourself, see Holidays, absence and cancelling sessions.
Utilization
On the Blockings & utilization page, the Utilization tab shows for a selected Room or all rooms and a period from From to To on which weekdays and hours between 6 am and 10 pm sessions take place. It also shows the figures Avg. occupancy, Top room, Weakest room and Idle hours / day.
It counts sessions, not individual bookings. For the number of bookings per session, look at the participant list.
Frequently asked questions
Does the addon prevent double bookings? For free time selection, it blocks the room for other offerings with free time selection. For sessions with fixed times, it only shows a note, you can still save.
Does a blocking cancel my classes? No. Sessions with fixed times remain and stay bookable. Cancel them yourself if needed.
Where do I enter holidays for a whole location? On the Blockings & utilization page with Add blocking and Entire location, reason Holiday. This affects free time selection and resources.
How do I block a device for maintenance? Open the resource and tap Add block, choose the reason Maintenance and the period. This needs the Resources addon.
Where do I find the Blockings & utilization page? In the menu under Locations → Blockings & utilization (app.bookicorn.net/raumplan).